It is important not only to tell employees how they use the devices, but also to take steps to accurately describe the responsibility they have for this use. This can include what to do to prevent viruses on computers and what is the best method to send messages or images via email. An agreement on the worker`s equipment is an agreement between the employer and the worker, in which the employer allows a worker to use his facilities to properly carry out his duties for the work. This agreement outlines the general obligations and responsibilities of staff in the management and maintenance of the equipment, as well as detailed equipment details, such as equipment model and marks, serial number, among others. The agreement also assists in the management of the employer`s equipment inventory to determine who among its employees is in possession of the equipment. To try to combat the potential grey area when it comes to paying back repair costs, make sure you include a receipt and deduction section as shown above. Decide here who is responsible for the extra costs and whether the company reimburses part of the cost of the device now that it is used for work purposes. You can also pay some or all of the monthly telephone rate, with the exception of roaming charges. Specificity is the key! This is the last page of your policy and the site your employees must sign.
Please provide details of the specified devices, the name, professional title and service of the personnel they receive, as well as a statement that employees must stand. Their equipment policy can and should cover anything that belongs to the company but is used by employees. You should definitely include expensive real estate. Vehicles, laptops and machines should all be included. They may also include intellectual property. If your employee has access to your branded materials, you can also have a policy about it! Trade secrets, trademarks and copyrighted content may be covered. In addition, you should address brand and goodwill issues. You`ll probably want a separate chord for each category of devices. For example, a tractor and your intellectual property should not be covered by the same agreement. If you have different amounts of employees, everyone should only sign the directive that applies to the devices they use. In addition, an agreement on the use and return of corporate equipment is a way to put all your company`s rules together on devices in one place. Often, employees can use common sense to find out what is acceptable in a work environment, but it`s always a good idea to have everything written, especially if it`s at the end of an employee`s time with the company and they have ownership of the company to come back.